View Categories

DMS 101 Practical Assessment

1 min read

This is designed to test your ability to process vehicles in DMS Pro.

It does NOT include User Levels, Expenses or Web Management, all of which you are expected to have a thorough understanding of.

If you can pass this, you are able to assist the Frontline and Support with basic DMS Pro user training. To really shine, display competence, comprehension and understand of advanced Workshop knowledge, business management and process flows related to the successful management of a Dealership.

The test below requires a 100% pass mark.

All transactions below must be separate from any other transactions. Your reports must only display data from your test and not include any other data not generated in this assessment.

Please report any issues with these tasks to alan@vmgsoftware.co.za

Last updated 11/03/2026 by Alan

  1. Bring 5 well known vehicle brands into stock starting from stock code #6261 – one must be a Subaru ending with VIN number 004820
  2. Add Dealerstock from supplier City of Cape Town to all cars – paid by debit card – cost R 240.00 non-vatable.
    1. Make these a 2nd Gross cost and link them to On the Road Income.
  3. Roadworthy all cars from supplier Dekra – cost R 450.00 including vat.
    1. Make these a 2nd Gross cost and link them to On the Road Income.
  4. Load tyre cost from supplier Supa Quick onto any car – cost R 5000.00 including vat.
  5. Load spotters cost from supplier Fanie du Toit onto car #6262 (create new supplier).
  6. Create OTP on #6262 for client “Sabelo Makgati” with a trade in settlement of R 317 829.50 and over allowance of R 10 000.00.
    1. Add on the road fees of R 5 000.00 make it 2nd Gross Income
    2. Add Licence and Reg Cost of R 2 500.00 (non Vatable) and make it 2nd Gross Income
    3. Transfer above OTP to invoice and allocate invoice number.
    4. Invoice number MUST be INV9542.
  7. Create OTP for Alan Green & transfer to invoice – cash sale of R 400 000.00. Allocate invoice number.
  8. Create OTP for Mr van der Berg & transfer to invoice – finance by MFC. Invoice total must be R 400 687.24.
  9. Process DIC of R 5 000.00 (vat incl) and cover protection of R 43.22 (vat incl) on our deal for Mr van der Berg
  10. Change the Licence and Reg amount on the invoice for #6262 to R 3 500.00.
  11. You must make a vat inclusive full profit of exactly R 100 000.00 on #6262.
  12. Create a Sundry Invoice to a new customer. Item type on invoice must be “sun visor” and linked ledger account must be “other income – sunshield sales”.
    • Invoice number MUST be SU3452
  13. Create a Sundry Invoice for “Mag Wheels”, for the same client on #6262 and link invoice to #6262.
  14. Submit, via email, the following to your assessor.
    • Report Summaries
      • Ex VAT full profit for #6262
      • Total ex VAT full profit
      • Total ex VAT estimated profit
      • Total ex VAT value of the costs loaded to vehicles
      • Stock value
    • Reports
      • Full Profit Report by Finance House
      • 2nd Gross Profit
      • Stock list not invoiced (Manager with Estimated Profit Report)
      • Cost Sheet and Overview for #6262