DMS Pro Assessment

Pass this with 100% and you’ll be on your way to experiencing VMG success! To pass, you’ll need to request an assessor. Your assessor is looking for comprehension and understanding on your part. Please send addtional questions you think would add value to the assessment process. #

Last updated 10/03/2026 by Kendall, Duane and Alan #

1. I don’t want to see my stock reports in stock code order. I want to see them in model order. How do I do this?
2. Which sections of VMG can a user input data to affect the 2nd gross profit column, on the full profit reports?
3. How do I add a make and model into VMG that is not in your MM Code lists?
4. What is the minimum selling price field for, and where does it take effect?
5. What does OTP stand for?
6. What is DIC?
7. If a client needs to connect to their VMG from home, what process needs to take place to help them (assuming their server pc is at their office- local database).
8. I need to set my stock code sequence and invoice number sequence. How do I do this?
9. Explain the process of installing VMG on a client’s computer. (Not the server)
10. I have a car that I sold last week. The client has cancelled the deal. How do I bring the car back into stock?
11. What report must I open if I want to see all the stock I have, as well as the profit I will make on these cars if I sell them today?
12. How do I see my salesperson’s sales for a given date period?
13. What is an after-sale? (From a dealer’s perspective)
14. What does recon mean?
15. How do I load after-sales costs to a car?
16. What report would you open to see all after sales costs loaded onto vehicles?
17. Set up a salesperson’s user-level account.
18. Why would a dealer issue an order for a cost against a car?
19. When would a dealer process an order (costs)
20. What is an over allowance (AKA “OA”)?
21. How do you tell if a dealership should use DMS Lite, Pro or Accounting?
22. What is Floorplan? Why do dealers use it? What are risks faced by the dealer when using Floorplan?
23. Can VMG DMS PRO cater for floorplan interest? How do you set this up?
24. What is the floorplan calculation?
25. Does VMG DM PRO generate Floorplan invoices? If yes, describe how.
26. Why would I want to archive a vehicle?
27. Can I view all my Archived stock? And how
28. Using DMS Pro, how do you record receipts (money coming into my accounts) that have been paid by the client to bring the client’s outstanding balance owed to our dealership, to R0?
29. In DMS Pro. How do you include your supplementary income as part of the customer’s outstanding balance?
30. What report shows us outstanding customer balances (money owed to us) with supplementary income?
31. What does it mean when a dealer “dealer-stocks” a car?
32. What document is associated with dealers’ stocking?
33. Who is Debella, and what service do they provide?
34. Who is Debella’s biggest competor?
35. Describe the various methods and the Pros and Cons of each, that dealers can use to process their Debella transactions?
36. What is CPP?
37. How does a dealer know when they have CPP commission?
38. What is the F&I’s job in a dealership?
39. Why should a dealership use VMG Software?
40. What are our core services to the trade and unique selling points?
41. What is a consignment vehicle?
42. What events must take place on the main details screen for a consignment vehicle?
43. Why do some dealers put R1 as a purchase price on consignment vehicles and what can the dealership do to improve this?
44. Explain the relationship between VMG DMS and VMG Mobile.
45. When a dealer asks for a “cover” from another dealership, what does he mean by this?
46. What is a “smouse”?
47. Name 2 types of supplementary income?
48. What is the position (person) in a dealership that is generally responsible for loading supplementary income to a vehicle?
49. How do I know what my total income is on a vehicle? What reports can I use?
50. How do you pay multiple supplier invoices at once without having to go into each car to update the date paid field?
51. Is there a way to add more than one license number to a stock record?
52. When would a dealer ever need to add a second licence number to a stock record?
53. Explain what a settlement on a vehicle means?
54. What are the max characters on custom notes on OTP’s?
55. What is the difference between Terms and Conditions on OTP’s and Custom Notes?
56. Who or what is the the IDA? Elaborate
57. Do we cater for the IDA documents? If so what is the process to get them activated
58. What does the client mode button on the main stock details screen do? Why does this feature exist?
59. How do you set the system so that the Client Mode is always on?
60. Can you add a discount to an OTP and / or Invoice? Explain
61. Why does VMG DMS exist?
62. List the DMS Customer Onboarding Steps and describe each one.
63. Talk me through the life cycle of a car through a dealership
64. Talk me through the life cycle of a client through a dealership
65. A client calls you to to inform you that the profit on his vehicles is wrong and VMG is at fault. What method would you use to explain to the dealer that VMG is right.
66. What do we mean by source documents and give name ALL types of source documents.
67. If a bank finances a car, is the bank the title holder or is the owner the title holder? Explain.
68. Some vehicles are showing on my Stock List report BUT not showing on my stock valuation report. What could be the causes of this?
69. What is the eNATIS administrative transaction called when a dealer buys or sells a vehicle?
70. What report can I open to see what my cars were worth at a specific date?
71. Can I link a Sundry invoice to a stock number?
72. Is Sundry Income a 1st or 2nd gross income? Explain.
73. Do we have a report that shows missing Natis , spare key and service books? What is this report called?
74. Can you mark a purchase of a vehicle as paid? How is this achieved? And is there a report displaying vehicles that are not yet paid for?
75. Can I have my DMS displayed NON Vatable instead of Vatable?
76. Can I invoice a vehicle out Zero-rated? And how? ( with no VAT)
77. Do we have a report that displays in stock vehicles with VIN number and what is it called?
78. Describe the process of performing a quality DMS Pro health check. Elaborate on what you are looking for and why it is important.